Coordinator Job Description
(Version 3: 12/10/24 – compiled by SB, SH)
There are two categories of Coordinators, the Coordinator if the Instructor is an OLLI Member and the Coordinator if the Instructor is NOT a member of OLLI-CSUF.
Coordinator for a course when the Instructor is a member of OLLI-CSUF:
- The responsibility of the Coordinator is to assist the Instructor, often including (for in-person classes) preparing and collecting the attendance sheets (and noting the number of Zoom attendees if applicable), passing around the microphone during class, cleaning up after class, and interacting with the OLLI office as needed. For Zoom-only classes, this often includes admitting members as an Alternative Host, posting class notes to the Zoom chat, spotlighting speakers, and—if requested—reporting the Zoom attendance to the OLLI office.
Coordinator for a course when the Instructor is a NOT a member of OLLI-CSUF:
- In addition to assisting the Instructor as described above, the Coordinator must ensure that the course is run according to OLLI procedures. Additionally, the Coordinator should provide a warm, inviting welcome to the non-OLLI Member Instructor. If the course has a Zoom component, the Coordinator must create the Zoom meeting, provide the Zoom meeting number to VP Programs before the start of the semester, and arrange for someone to act as the Zoom meeting host.
If the Instructor needs to cancel a class, the Coordinator should send an email to OLLInewsbytes@hotmail.com.
Procedures for Submitting a New Class or Activity
To propose a new course or event for OLLI-CSUF, please follow these steps:
- To complete the OLLI-CSUF Course/Event Proposal form , first download the pdf form and then fill it in. Save the filled form with your name (e.g., jdoe-OLLI course-event proposal), and email the copy to ollicurriculumcsuf@gmail.com . You may also print a copy of the form, hand-write the information, and turn the form in at the OLLI-CSUF office for consideration by the Curriculum Committee.
- Proposals submitted by a non-OLLI member require an advocate who is an OLLI member.
- No honoraria will be paid to instructors, lecturers or performing artists.
- The Curriculum Committee meets monthly. To be considered, please submit your proposal at least 7 days prior to a meeting date.
- No course or event can begin without receiving prior written approval from the Curriculum Committee.
- Courses or events that are to be published in the OLLI Blue Book Catalog must be submitted and approved 5 months prior to the proposed start date.
- Courses or events that will be advertised through flyers, email announcements or the OLLI website must be submitted and approved at least one month prior to the proposed start date.
2. You will be contacted by the Curriculum Committee with the disposition of your proposed course or event.
3. You can download the form here Course/Event Proposal Form before filling it.
AV Equipment How to Guides
The following "How To" Guides have been prepared to help you become familiar with the podium equipment at OLLI-CSUF. Please become familiar with these guides and practice on the podium equipment before your presentation. If needed, check with the office and request training and support from a Tech Rep before attempting to use the equipment.
AV Equipment Instructions
Frequently encountered AV problems
Help for working with Zoom
Zoom is CSUF’s supported video conferencing software that provides interactive teleconferencing tools for communication and collaboration. As OLLI-CSUF members, you have access to the Zoom Professional level of Zoom membership.
